This English version is provided for reference purposes only. The Japanese language version constitutes the official and legally binding document.
Birdy Ventures G.K.(hereinafter referred to as “the Company”) establishes the following Personal Information Protection Policy regarding the handling of personal information of individuals who use the Company's services (hereinafter referred to as “Users”). The Company will promote the protection of personal information by establishing a personal information protection framework, ensuring all employees recognize the importance of personal information protection, and thoroughly implementing these measures.
Article 1 (Acquisition and Use of Personal Information)
The Company shall acquire Users' personal information and use such acquired information within the scope necessary for the following purposes. Should the Company use personal information beyond the scope of these purposes, it shall obtain the User's consent in advance through appropriate means.
(1) To provide the Company's services (hereinafter referred to as “the Services”)
(2) To improve and enhance the content of the Services or to develop new services
(3) To contact users as necessary for maintenance, important notices, etc.
(4) To respond to user opinions, inquiries, etc. regarding the Service (including identity verification)
(5) To report usage status of the Service to users
(6) To identify users who violate the Terms of Use or attempt to use the Service for fraudulent or improper purposes, and to refuse such users’ access
Article 2 (Management and Protection of Personal Information)
The Company shall strictly manage personal information and shall not disclose or provide personal information to third parties without the user's consent, except in the following cases. Furthermore, considering security, the Company shall implement measures to prevent and correct risks such as unauthorized access to personal information, loss, destruction, falsification, or leakage of personal information.
(1) When necessary to protect human life, body, or property, and obtaining the user's consent is difficult
(2) When particularly necessary for improving public health or promoting the sound development of children, and obtaining the user's consent is difficult
(3) When cooperation is necessary for a national agency, local government, or their entrusted party to perform duties prescribed by laws and regulations, and obtaining the user's consent may hinder the performance of such duties
(4) When outsourcing all or part of the handling of personal information within the scope necessary to achieve the purpose of use, to facilitate the smooth execution of business
(5) When personal information is provided due to a business succession resulting from a merger or other reason
(6) When personal information is to be used jointly with specific parties, provided that the user has been notified in advance or placed in a position to readily ascertain the following: the fact of joint use, the items of personal information to be jointly used, the scope of parties involved in joint use, the purpose of use by such parties, and the name of the party responsible for managing the personal information
(7) Other cases permitted by laws and regulations
Article 3 (Entrustment of Personal Information Handling)
The Company may outsource all or part of the handling of personal information within the scope necessary to achieve the purpose of use. In such cases, the Company shall thoroughly review the suitability of the outsourcing party, stipulate matters concerning confidentiality obligations in the contract, and exercise necessary and appropriate supervision over the outsourcing party.
Article 4 (Disclosure of Personal Information)
When requested by a user (limited to the individual themselves; the same applies hereinafter in this Article) to disclose their personal information, the Company shall disclose it to the user without delay. However, disclosure may be withheld in whole or in part if disclosure would fall under any of the following categories. If a decision is made not to disclose, the user shall be notified without delay.
(1) Where there is a risk of harming the life, body, property, or other rights and interests of the user or a third party
(2) Where there is a risk of causing significant hindrance to the proper execution of our business operations
(3) Where disclosure would otherwise violate laws or regulations
Article 5 (Correction and Deletion of Personal Information)
1. If the personal information held by the Company is incorrect, the Company shall correct or delete such personal information upon the user's request, following the procedures established by the Company.
2. If the Company receives a request from a user under the preceding paragraph and determines that it is necessary to comply with such request, the Company shall promptly correct or delete the relevant personal information and notify the user thereof.
Article 6 (Suspension of Use of Personal Information)
If a user requests the suspension or deletion of the use of their personal information (hereinafter referred to as “suspension of use, etc.”) on the grounds that any of the following items apply, the Company shall promptly conduct the necessary investigation. Based on the results of this investigation, the Company shall suspend the use of the personal information in accordance with laws and regulations and notify the user accordingly. However, if the suspension of use, etc., involves significant costs or is otherwise difficult to implement, and if alternative measures necessary to protect the user's rights and interests can be taken, the Company shall implement such alternative measures.
(1) When the personal information is being handled beyond the scope of the purpose of use
(2) When the personal information was obtained by fraudulent means
(3) When the information is being used in a manner that may encourage or induce illegal or improper acts
(4) When the Company no longer needs to use the user's personal information
(5) When leakage, loss, or damage (hereinafter referred to as “leakage, etc.”) of personal information containing sensitive personal information has occurred or is suspected to have occurred
(6) When a leak, etc. of personal information has occurred or is suspected to have occurred, and there is a risk of financial damage due to its unauthorized use
(7) When a leak, etc. of personal information is suspected to have been committed with an unlawful purpose, and such leak, etc. has occurred or is suspected to have occurred
(8) When a leak, etc. has occurred or is suspected to have occurred involving personal information concerning more than one thousand individuals
(9) When there is a risk that the handling of the personal information may harm the rights or legitimate interests of users
Article 7 (Procedure for Changing the Privacy Policy)
The Company shall review the content of this Policy as appropriate and strive to improve it. The content of this Policy may be changed, except as otherwise provided by laws and regulations or this Policy. The revised Privacy Policy shall take effect upon notification to users by the Company's designated method or upon posting on the Company's website.
Article 8 (Handling of Complaints and Inquiries)
The Company shall accept and respond appropriately and promptly to complaints and inquiries from users regarding the handling of personal information. Furthermore, the Company shall respond promptly and appropriately to requests from users for disclosure, correction, addition, deletion, or refusal of use or provision of such personal information.
Article 9 (Security Measures)
Personal information entrusted to us by users shall be protected against unauthorized access, loss, destruction, falsification, and leakage through organizational, physical, personnel, and technical measures, including implementing access restrictions to personal information files, access control, log management, and prevention of unauthorized access. In the unlikely event of an incident such as the leakage of a user's personal information, the Company will promptly report to the supervisory authority in accordance with the Personal Information Protection Act and related guidelines. The Company will also take necessary measures, including implementing measures to prevent similar incidents and recurrence prevention measures, in accordance with the instructions of the relevant supervisory authority.
Article 10 (Company Address, Representative Name, and Personal Information Protection Manager)
Our company address, representative, and the name of the Personal Information Protection Manager are as follows.
Address: 2773-1 Fukushima, Kiso-machi, Kiso-gun, Nagano Prefecture
Representative: Shaf Iochi
Personal Information Protection Manager: Shaf Iochi
Article 11 (Contact Point)
For inquiries regarding our handling of personal information, please contact the following:
Birdy Ventures G.K. Customer Support Desk
2-7-4-1001 Aomi, Kotoku, Tokyo
Last updated: November 18th, 2025